Approval workflow automation Decisions from a phone, with a record.
Purchase requests, expenses, leave, discounts and contracts routed by your rules to the right person, decided in a tap, and logged for audit.
Approvals stall in inboxes because nobody can see where a request is waiting. A flow routes each one by your rules — amount, department, cost centre — to the person who decides, reminds them, escalates when it sits too long, and writes down who approved what, and when.
What we build
- Purchase requests and purchase orders
- Expense claims, receipts read by AI
- Leave and overtime
- Discount and credit-limit sign-off
Purchase request → Logged
- TriggerPurchase requestOffice chairs × 12 · LKR 240,000
- RuleOver LKR 100,000Routed to Finance
- PersonFinance approvesPR-0412 · in Teams, on a phone
- ActionPurchase order raisedPO-3311 sent to the supplier
- OutcomeLoggedWho, when and why — kept for audit
Often the first flow in these industries.
Where do people approve?
Where they already work: Microsoft Teams, Slack, email or WhatsApp. One tap to approve or decline, with the details and attachments on screen.
Can the rules change later?
Yes. Limits, approvers and delegations live in a table your team can read. A new approver, branch or limit is a small change under Flow Care.
Does it replace our ERP’s approvals?
Not necessarily. If SAP, Oracle or Zoho already holds the approval, the flow feeds it and tells people; if requests live in email and spreadsheets, the flow becomes the approval record.
Bring us one process that frustrates your team.
In a Flow Audit we map how it really runs, show where it leaks, and tell you honestly what is worth automating — with a fixed quote for the work.